THE TOWNSHIP OF NORTH HURON
COUNCIL AGENDA

Meeting #:
Date:	Monday, January 17, 2022
Time:	6:00 P.m. - 7:00 P.m.
Location:	CISCO WEBEX VIRTUAL MEETING - Public Call in # 1-416-216-5643

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1.

CALL TO ORDER

2.

CONFIRMATION OF THE AGENDA

• THAT the Council of the Township of North Huron hereby accept the agenda for the January 17, 2022 Council Meeting; as presented.

3.

DISCLOSURE OF PECUNIARY INTEREST

4.

PUBLIC COMMENT (Opportunity for members of the public to speak to an item of business on the agenda, two minutes per person)

5.

CONSENT AGENDA

• THAT the Council of the Township of North Huron hereby adopts Consent Items 5.1.1. to 5.1.2.;

  AND FURTHER, THAT the Council of the Township of North Huron hereby receives Consent Items 5.1.3. to 5.3.14. for information.

5.1

Minutes

5.1.1

Minutes of the Regular Council Meeting held December 20, 2021

5.1.2

Minutes of the Budget Meeting held January 13, 2022

5.1.3

Minutes of the Police Services Board Meeting held September 21, 2021

5.1.4

Minutes of the County of Huron Council Meeting held December 20, 2021

5.2

Reports

5.2.1

Bills and Accounts

5.2.2

BU-2022-01 Building Department 2021 Year End Summary Report

5.2.3

CL-2022-01 Clerk’s Department Activity Report – 2021 Q4

5.2.4

PW-2022-01 Public Works Activity Report - December 2021

5.3

Correspondence

5.3.1

Dietrich Engineering Limited - Letter - Update on Donation Provided to the North Huron Community Food Share

5.3.2

Clinton Public Hospital Foundation Board of Directors and Fundraising Committee - Letter - Update on Biennial Gala Event

5.3.3

Honourable Minister Steve Clark - Letter - Notification of Regulations for Bill 276 and Bill 13

5.3.4

Resident Petition - Opposition to Proposed Official Plan Amendment (OPA15) and Zoning By-law Amendment (Z07-21)

5.3.5

Joan Middleton - Letter - Written Comments Regarding Proposed Official Plan Amendment (OPA15) and Zoning By-law Amendment (Z07-21)

5.3.6

Jackie Cribb - Letter - Proposed Official Plan Amendment (OPA15) and Zoning By-law Amendment (Z07-21)

5.3.7

Karen Dekker and Michael Woodman - Letter - Proposed Official Plan Amendment (OPA15) and Zoning By-law Amendment (Z07-21)

5.3.8

Jack and Nancy Gillespie - Letter - Proposed Official Plan Amendment (OPA15) and Zoning By-law Amendment (Z07-21)

5.3.9

Jeff Hodgkinson - Letter - Proposed Official Plan Amendment (OPA15) and Zoning By-law Amendment (Z07-21)

5.3.10

George David Church -  Letter - Written Comments Regarding Proposed Official Plan Amendment (OPA15) and Zoning By-law Amendment (Z07-21)

5.3.11

Karen Dekker, Michael Woodman, Jack Gillespie, Nancy Gillespie and Jackie Cribb - Letter - Proposed Official Plan Amendment (OPA15) and Zoning By-law Amendment (Z07-21)

5.3.12

Maitland Valley Conservation Authority - 2022 Priorities and Draft Budget

5.3.13

Listowel Wingham Hospital Alliance - Letter of Support - MRI Machine Proposal Letter of Support

5.3.14

Municipality of South Bruce - Letter and Media Release - Update on Site Selection Process for Nuclear Waste Management Organization Project

6.

PUBLIC MEETINGS/HEARINGS AND DELEGATIONS

6.1

Matt Ash, GM BluePlan - Presentation of Engineer's Report for the Whitfield Municipal Drain Relocation Project 2022

• THAT the Council of the Township of North Huron hereby adopt the Engineer's Report for the Whitfield Municipal Drain Relocation Project 2022 as presented by Matt Ash, GM BluePlan; 

  AND FURTHER, THAT Council provisionally adopt the first and second reading of By-law No. 08-2022.

6.2

Zoning By-law Amendment File #Z09-2021 (Municipally Initiated Cannabis Housekeeping Amendment)

6.2.1

Presentation from the Huron County Planner

6.2.2

Opportunity to Comment on Application by Applicant and/or Agent

6.2.3

Opportunity to Comment by Others in Attendance

6.2.4

Opportunity for Questions/Comments from Council Members

6.2.5

Zoning By-law Procedure Following Public Meeting

This is a Public Meeting of the Council of the Township of North Huron; thus a decision of Council may or may not be made this evening on the Zoning By-law Amendment.

If the By-law is passed by Council, the Clerk is required to send Notice of the Passing of the By-law to persons or public bodies that have made a written request to be notified of the decision.

There is a 20-day objection period from the time the Notice of Passing of the By-law has been mailed by first class post, wherein submissions/letters of objection or support in respect to the passing of the by-law, will be received by the Clerk.

If an objection is received, an Appeal is lodged with the Ontario Land Tribunal and at that point the Township no longer has any control over the time factor involved.

If Council does not pass the by-law, the applicant may Appeal to the Ontario Land Tribunal.

If the by-law is passed and no objections are received within the objection period, the Clerk certifies that the by-law is in force and of effect as of the date of its passing and Notice is forwarded to the Huron County Planning & Development Department.

6.2.6

Summary Comments and Recommendation of the Huron County Planning & Development Department

6.2.7

Decision of Council and Effect of Comments Received on Council's Decision

• THAT the Council of the Township of North Huron hereby approves the Zoning By-law Amendment File #Z09-2021; subject to the recommended revisions to include planting strip requirements.

• THAT for Zoning By-law Amendment File #Z09-2021; (recommendation from the chart). 

• WHEREAS the Council of the Township of North Huron has held a public meeting pursuant to section 34(12) of the Planning Act with respect to proposed zoning By-law;
  AND WHEREAS certain changes have been made to the proposed By-law after the holding of the public meeting;
  NOW,THEREFORE, the Council of the Township of North Huron hereby RESOLVES that, pursuant to section 34(17) of the Planning Act, R.S.O. 1990, c. P. 13 the changes were of such a nature that no further notice is to be given in respect of the proposed By-law prior to its passing.

7.

REPORTS

7.1

Clerk's Department

7.1.1

PL-2022-03 Application for Official Plan Amendment OPA15 & Zoning By-law Amendment Z07-21 - Follow Up Report

• THAT the Council of the Township of North Huron hereby receives the report of the Planner regarding applications OPA 15 and Z07-21, dated January 13, 2022, for information purposes;

  AND FURTHER, THAT Council hereby defers a decision on applications OPA 15 and Z07-21 to provide more time for staff to work with interested parties to address comments received and incorporate the outcomes in a future planning report with a recommendation.

7.1.2

PL-2022-04 North Huron Official Plan 5 Year Review - Request to Commence Review

• THAT the Council of the Township of North Huron hereby receives the report of the Planner, dated January 12, 2022, regarding a North Huron Official Plan 5 Year Review – Request to Commence Review, for information purposes;

  AND FURTHER, THAT Council agrees to commence a review of the Township of North Huron Official Plan under Section 26 of the Planning Act and that a Special Meeting of Council, open to the public, be held February 24, 2022 to discuss revisions to the Official Plan.

7.1.3

CL-2022-02 Multi-Year Accessibility Plan (2022 Update) and 2021 Status Report

• THAT the Council of the Township of North Huron hereby receives the report of the Clerk, dated January 17, 2022 regarding the Multi-Year Accessibility Plan (2022 Update) and the 2021 Annual Status Report for information purposes;

  AND FURTHER, THAT Council approves and adopts the Multi-Year Accessibility Plan (2022 Update) and the 2021 Annual Status Report as required under the AODA;

  AND FURTHER, THAT Council authorizes staff to post the Multi-Year Accessibility Plan (2022 Update) and the 2021 Annual Status Report on the Township of North Huron website as directed in the Integrated Accessibility Standards under the AODA.

7.1.4

CL-2022-03 Draft Terms of Reference for Fundraising Committee for the North Huron Museum Relocation Capital Project

• THAT the Council of the Township of North Huron hereby receives the report of the Clerk, dated January 17, 2022 regarding a Draft Terms of Reference for a Fundraising Committee for the North Huron Museum Relocation Capital Project, for information purposes;

  AND FURTHER, THAT Council approves the Terms of Reference for a Fundraising Committee for the North Huron Museum Relocation Capital project with a goal of $420,000, as presented;

  AND FURTHER, THAT Council authorizes the Clerk to proceed with the recruitment process for Volunteer Committee Members in accordance with the requirements of the Township of North Huron Committee Appointment Policy.

7.2

Finance Department

7.2.1

FIN-2022-01 Asset Management Plan and Progress Update

• THAT the Council of the Township of North Huron hereby receives the presentation from the Director of Finance, dated January 17, 2022 regarding the Asset Management Plan and Progress Update, for information purposes.

7.2.2

FIN-2022-02 Borrowing By-law

• THAT the Council of the Township of North Huron hereby receives the report from the Director of Finance, dated January 17, 2022 regarding the 2022 Borrowing By-law for information purposes;

  AND FURTHER, THAT Council directs the Clerk to prepare a by-law for the February 7, 2022 Regular meeting to adopt the Borrowing By-law.

7.2.3

FIN-2022-03 Interim Tax By-law

• THAT the Council of the Township of North Huron hereby receives the report from the Director of Finance, dated January 17, 2022 regarding the 2022 Interim Tax Levy for information purposes;

  AND FURTHER, THAT Council directs the Clerk to prepare a by-law for the February 7, 2022 Regular meeting to adopt the Interim Tax Levy By-law.

7.2.4

FIN-2022-04 One Funds Investment Program Enrollment

• THAT the Council of the Township of North Huron hereby receives the report from the Director of Finance, dated January 17, 2022 regarding the One Funds Investment Program Enrollment for information purposes;

  AND FURTHER, THAT Council directs the Clerk to prepare a by-law for the February 7, 2022 Regular meeting to enter into the Agency Agreement between CHUMS Financing Corporation and Local Authority Services, as Agent, and Eligible Investors with respect to “ONE Investment” and to authorize the Treasurer to execute the necessary documents from time to time for that purpose.

7.2.5

FIN-2022-05 Purchasing of Goods, Services and Construction Policy

• THAT the Council of the Township of North Huron hereby receives the report from the Director of Finance, dated January 17, 2022 regarding amendments to the Purchasing of Goods, Services and Construction Policy for information purposes;

  AND FURTHER, THAT Council hereby approves the Purchasing of Goods, Services and Construction Policy, as presented;

  AND FURTHER, THAT Council directs the Clerk to prepare a by-law for the February 7, 2022 Regular meeting to adopt the Purchasing of Goods, Services and Construction Policy.

7.2.6

FIN-2022-06 Financing of Hutton Heights Development Land Servicing

• THAT the Council of the Township of North Huron hereby receives the report from the Director of Finance, dated January 17, 2022 regarding Financing of Hutton Heights Development Land Servicing for information purposes,

  AND FURTHER, THAT Council direct staff to initiate the application process with Infrastructure Ontario to secure both short term construction financing and long-term debt for a maximum 25-year term to be funded from the collection of development charges and local improvement charges upon the completion of the project,

  AND FURTHER, THAT Council direct staff to develop necessary local improvement by-laws outlining the total cost per property, listing all affected properties and including flexible payment options for consideration at a future public meeting,

  AND FURTHER, THAT Council direct staff to engage BM Ross and Associates Limited, upon the successful award of the construction tender, to complete an addendum to the Development Charges Background Study to include updated tender prices and finalized growth projections for the provision of road, stormwater, water and wastewater services encompassing the proposed development and existing residential lands within the Hutton Heights Service Area.

7.3

Recreation and Community Services Department

7.4

Public Works and Facilities Department

7.4.1

BU-2022-02 Appointment of Additional Building Inspector

• THAT the Council of the Township of North Huron hereby receives the report prepared by the Director of Public Works and Facilities, dated January 17, 2022, regarding the appointment of an additional Building Inspector, for information purposes;

  AND FURTHER, THAT Council repeal By-law No. 96-2021, and replace it with By-law No. 05-2022;

  AND FURTHER, THAT Council appoints David Kopp, Rick Block, Mike McKean and John Drahorat as Building Inspectors for the Township of North Huron, effective January 1, 2022.

7.5

Fire Department

7.6

Office of the CAO

7.6.1

CAO-2022-01 Community Engagement Coordinator

• THAT the Council of the Township of North Huron hereby receives the report prepared by the CAO, dated January 17, 2022, regarding the re-structuring of an existing staff position for information;

  AND FURTHER, THAT Council approves the elimination of the Recreation Clerical and Marketing Assistant position in favour of a Community Engagement Coordinator position;

  AND FURTHER, THAT Council approves the Community Engagement Coordinator job description, as presented, and authorizes staff to make the necessary changes to the Township’s 2022 Salary Grid;

  AND FURTHER, THAT Council approves the incumbent Recreation Clerical and Marketing Assistant to assume the duties and responsibilities of the Community Engagement Coordinator effective immediately;

  AND FURTHER, THAT in the event Council grants final approval of an Economic Development Officer, the reporting structure for the Community Engagement Coordinator be authorized to shift from the CAO to the Economic Development Officer at an appropriate time;

  AND FURTHER, THAT Council directs the Treasurer to include an additional $6,000 in the draft 2022 budget to offset the cost increase for a Community Engagement Coordinator.

8.

CORRESPONDENCE

8.1

Association of Municipalities of Ontario - Request for Letter of Support for Provincial Call to Action for Joint and Several Liability

• THAT the Council of the Township of North Huron hereby directs staff to send a letter that: (1) supports the seven recommendations contained in the Association of Municipalities of Ontario submission "Towards a Reasonable Balance – Addressing Growing Municipal Liability and Insurance Cost" and (2) asks the Province of Ontario to work with the Association of Municipalities of Ontario on a plan for resolution to joint and several liability concerns before the end of its current mandate;

  AND FURTHER, THAT the letter be sent to the Attorney General, the Honourable Doug Downey with a copy to the Minister of Municipal Affairs and Housing, the Honourable Steve Clark, and the Association of Municipalities of Ontario President, Jamie McGarvey.

8.2

Maitland Valley Conservation Authority - Transition Plan to Meet MECP Regulatory Requirements under the Conservation Authorities Act

• THAT the Council of the Township of North Huron hereby receives the Maitland Valley Conservation Authority Transition Plan to meet MECP Regulatory Requirements under the Conservation Authorities Act, for information purposes.

8.3

Maitland River Elementary, Sacred Heart Catholic Secondary and F.E. Madill Secondary Schools - Request for Funding for Anti-Racism Presenter

9.

COUNCIL REPORTS

9.1

REEVE ACTIVITY REPORT

9.2

COUNCIL MEMBER REPORTS (Verbal or written updates from members who sit on boards/committees)

9.3

COMMENTS BY MEMBERS

9.4

NOTICE OF MOTION

10.

BY-LAWS

10.1

By-law No. 02-2022 - Debt Management Policy

• THAT By-law No. 02-2022; being a by-law to adopt a Debt Management Policy for the Corporation of the Township of North Huron; be introduced, read a first, second, third and final time, be signed by the Reeve and Clerk, and be engrossed in the By-law book.

10.2

By-law No. 03-2022 - Reserve and Reserve Fund Policy

• THAT By-law No. 03-2022; being a by-law to adopt a Reserve and Reserve Fund Policy for the Corporation of the Township of North Huron; be introduced, read a first, second, third and final time, be signed by the Reeve and Clerk, and be engrossed in the By-law book.

10.3

By-law No. 04-2022 - Zoning By-law Amendment - Municipally Initiated Cannabis Housekeeping Amendment 

• THAT By-law No. 04-2022; being a by-law to amend By-law No. 82-2008, as amended, being the Zoning By-law of the Corporation of the Township of North Huron; for a Zoning By-law Amendment, as it applies to all lands within the Township of North Huron; be introduced, read a first, second, third and final time, be signed by the Reeve and Clerk, and be engrossed in the By-law book.

10.4

By-law No. 05-2022 - Building Inspector Appointments

• THAT By-law No. 05-2022; being a by-law to appoint Building Inspectors for the Township of North Huron; be introduced, read a first, second, third and final time, be signed by the Reeve and Clerk, and be engrossed in the By-law book.

10.5

By-law No. 06-2022 -Terms of Reference for the Fundraising Committee for the North Huron Museum Relocation Capital Project

• THAT By-law No. 06-2022; being a by-law to adopt Terms of Reference for the Fundraising Committee for the North Huron Museum Relocation Capital Project; be introduced, read a first, second, third and final time, be signed by the Reeve and Clerk, and be engrossed in the By-law book.

10.6

By-law No. 07-2022 - Land Use Agreement - Bell Lot

• THAT By-law No. 07-2022; being a By-law to authorize the Reeve and Clerk to sign, on behalf of Council, an Agreement between the Township of North Huron, the Municipality of Central Huron and the Ontario Federation of Snowmobile Clubs for the lease of certain lands which are located on the lands known as the Bell Lot mutually owned by the Township of North Huron and the Municipality of Central Huron; be introduced, read a first, second, third and final time, be signed by the Reeve and Clerk, and be engrossed in the By-law book.

10.7

By-law No. 08-2022 - Whitfield Municipal Drain Relocation Project 2022 (Provisional Adoption)

• THAT By-law No. 08-2022; being a by-law to provide for a drainage works in the Township of North Huron, in the County of Huron; Whitfield Municipal Drain & Stream Relocation Project 2022; be introduced, read a first and second time and provisionally adopted this 17th day of January, 2022.

11.

ANNOUNCEMENTS

The next Regular Council meeting will be held on Monday, February 7, 2022 at 6:00pm, through electronic participation. 

The next Economic Development and Recovery Committee meeting will be held on Thursday, January 20, 2022 at 2:00pm, through electronic participation. 

The next Wingham BIA Board meeting will be held on Thursday, January 20, 2022 at 6:30pm, through electronic participation. 

The next Blyth BIA Board meeting will be held on Thursday, January 27, 2022 at 8:00am through electronic participation. 

12.

OTHER BUSINESS

12.1

Court of Revision - Whitfield Municipal Drain Relocation Project 2022

12.1.1

Date of Court of Revision and Draft Construction Agreement

• THAT the Court of Revision for the Whitfield Municipal Drain Relocation Project 2022 be set for Thursday, February 10, 2022 at 9:00am through electronic participation, and that a construction agreement for the project be drafted and presented subject to any appeals;

  AND FURTHER, THAT any appeals must be received in writing 10 days prior to the Court of Revision in accordance with Section 52(2) of the Drainage Act; R.S.O. 1990, Chapter D17, Amended by 2010, C.16, Sched. 1, s.(21).

12.1.2

Members for the Court of Revision

• THAT the Members for the Court of Revision for the Whitfield Municipal Drain Relocation Project 2022 shall consist of the following three members: .... 

13.

CLOSED SESSION AND REPORTING OUT

• THAT the Council of the Township of North Huron hereby proceeds at ... pm. to an In-Camera Session (Closed to the Public) to discuss the following:

  •  A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (North Huron Museum Relocation Proposal);

  AND FURTHER, THAT CAO Evans and Clerk Lamb remain in attendance.

14.

CONFIRMATORY BY-LAW

14.1

By-law No. 09-2022 - Confirmatory By-law

• THAT By-law No. 09-2022; being a by-law to adopt, confirm and ratify matters dealt with by the Council of the Township of North Huron at the January 17, 2022 meeting; be introduced, read a first, second, third and final time, be signed by the Reeve and Clerk and be engrossed in the By-law book.

15.

ADJOURNMENT

• THAT the Council of the Township of North Huron agree that there being no further business before Council; the meeting be hereby adjourned at .... pm.