THE TOWNSHIP OF NORTH HURON

COUNCIL AGENDA

Meeting #:
Date:	Monday, March 19, 2018
Time:	7:00 P.m. - 8:00 P.m.
Location:	HELD IN THE TOWNSHIP COUNCIL CHAMBERS

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1.

CALL TO ORDER

2.

CONFIRMATION OF THE AGENDA

• THAT the Council of the Township of North Huron; accept the Agenda for the March 19, 2018 Council Meeting; as presented.

3.

DISCLOSURE OF PECUNIARY INTEREST

4.

CONSENT AGENDA

• THAT the Council of the Township of North Huron hereby adopts Consent Item 4.1.1;

  AND FURTHER, that all other Consent Items save and except for Cheque 502314 of Item 4.2.1, be received for information.

• THAT the Council of the Township of North Huron hereby receives Cheque 502314 of Item 4.2.1 for information. 

4.1

Minutes

4.1.1

Minutes of the Regular Council Meeting held March 5, 2018

4.1.2

Minutes of the Economic Development Meeting held February 1, 2018

4.1.3

Minutes of the Wingham BIA Annual General Meeting held February 22, 2018

4.2

Reports

4.2.1

Bills and Accounts

4.2.2

Finance Department Report 03-19-18 (Department Update)

4.2.3

Finance Department Report 03-19-18 (2017 Reserves Listing)

4.2.4

Finance Department Report 03-19-18 (2017 Tax Supplemental and Tax Write-Off Report)

4.2.5

Finance Department Report 03-19-18 (2017 Year to Date Report)

4.2.6

Public Works Department Report 03-19-18 (Department Update)

4.2.7

Fire Department Report 03-19-18 (January 2018 Activity)

4.2.8

Fire Department Report 03-19-18 (February 2018 Activity)

4.3

Correspondence

4.3.1

Ontario Provincial Police, 2016-2017 Costing Analysis

4.3.2

Hometown Heroes, Raise a Little Health Charity Hockey Game July 19, 2018

4.3.3

AMO Policy Update - Province Broadens Municipal Investment Powers

4.3.4

AMO Policy Update - Canada-Ontario Sign Infrastructure Program Agreement

4.3.5

AMO Policy Update - Guidance on Traditional Land Acknowledgement Statements

4.3.6

AMO Main Street Revitalization - funding update

4.3.7

Notice of Informational Meeting for the Area of the Gregory Municipal Drain

4.3.8

Notice - Municipal GHG Fund Application

4.3.9

Ministry of Municipal Affairs - Planning Act Regulations related to the Building Better Communities and Conserving Watersheds Act, 2017

4.3.10

Official Launch of voterlookup.ca

4.3.11

Town of Essex, Resolution re User Pay Childcare Services at AMO and FCM Conferences

4.3.12

Province consulting on Draft Agricultural Impact Assessment Guidance Document

5.

PUBLIC MEETINGS/HEARINGS AND DELEGATIONS

6.

REPORTS

6.1

Clerks Department

6.1.1

OSUM Conference Registrations

• THAT the Council of the Township of North Huron hereby receive the March 19, 2018 report of the Clerk/Manager of IT for information purposes;

  AND FURTHER, that direction is provided to staff regarding how Council would like to proceed with the registrations.

6.1.2

By-laws for Consideration (March 2018)

• THAT the Council of the Township of North Huron hereby receive the March 19, 2018 report of the Clerk / Manager of IT regarding By-laws for Consideration for information purposes;

  AND FURTHER, that Council approves an exception to Section 19.1 of the Procedural By-law to allow By-law No. 18-2018, By-law No. 19-2018, By-law No. 20-2018, By-law No. 21-2018, By-law No. 22-2018, By-law No. 23-2018, By-law No. 24-2018, By-law No. 25-2018, By-law No. 26-2018, By-law No. 27-2018 and By-law No. 28-2018 to be passed at the March 19^th 2018 Council Meeting.

6.1.3

Notice of Request for Drain Improvement - Scott Municipal Drain

• THAT the Council of the Township of North Huron hereby receives the Notice of Request for Drain Improvement for the Scott Municipal Drain, as described in the request submitted by Melanie Pletch and Eric and Marion Hussey, under Section 78(1) of the Drainage Act;

  AND FURTHER, that Council supports proceeding with the drainage works and instructs the Clerk to send the notice required under Section 78(2) of the Drainage Act to the Maitland Valley Conservation Authority, OMAFRA and parties who requested the improvement under Section 78(1) of Council’s actions.

6.2

Finance Department

6.3

Recreation and Facilities Department

6.4

Public Works / Utilities Department

6.4.1

Proposed Curbside Collection Contract Amendment

• THAT the Council of the Township of North Huron hereby receive the report of the Director of Public Works, dated March 19, 2018 regarding proposed amendments to the Township of North Huron recycling collection program;

  AND FURTHER, that the proposed changes to the delivery of curbside waste and recycling collection be adopted and implemented effective May 1^st, 2018.

6.4.2

Proposed Clothing Policy Amendments

• THAT the Council of the Township of North Huron hereby receive the report of the Director of Public Works, the Director of Recreation and Facilities and the Manager of Childcare Services dated March 5, 2018 regarding proposed changes to the Township of North Huron clothing allowance policy;

  AND FURTHER, that the Council of the Township of North Huron hereby adopts the attached clothing allowance policy and replaces Articles 7.0 and 8.0 of Policy C 3.3, Dress, Grooming, and Personal Hygiene of the North Huron Human Resources Policy Manual, with the attached;

  AND FURTHER, that the attached clothing allowance policy take effect on January 1^st, 2018 (retro-active).

6.5

Fire Department of North Huron

6.6

Building Department

6.7

CAO

7.

CORRESPONDENCE

7.1

Public Meeting Concerning a proposed Zoning By-law Amendment affecting the Municipality of Morris-Turnberry

• THAT the Council of the Township of North Huron have reviewed and have no concerns regarding the Proposed Zoning By-law Amendment received March 15, 2018, to rezone Plan 162 Pt Lot 71, Belgrave, (30 McCrea Street) as submitted by the Municipality of Morris-Turnberry. 

8.

COUNCIL REPORTS

8.1

REEVE ACTIVITY REPORT

8.2

COUNCIL MEMBER REPORTS (Verbal or written updates from members who sit on boards/committees)

8.3

REQUESTS BY MEMBERS

9.

NOTICE OF MOTION

10.

BY-LAWS

10.1

By-law No. 16-2018 

Being a By-law to delegate certain authorities to the Chief Administrative Officer for the Period of July 27, 2018 to December 4, 2018 (Lame duck Period)

• THAT By-law No. 16-2018; being a By-law to delegate certain authorities to the Chief Administrative Officer for the Period of July 27, 2018 to December 4, 2018 (Lame duck Period); be introduced, read a first, second, third and final time, signed by the Reeve and Clerk and be engrossed in the By-law book.

10.2

By-law No. 17-2018

Being a by-law respecting the issuing of Licences within the Township of North Huron

• THAT By-law No. 17-2018; Being a by-law respecting the issuing of Licences within the Township of North Huron; be introduced, read a first, second, third and final time, signed by the Reeve and Clerk and be engrossed in the By-law book.

10.3

By-law No. 18-2018

Being a By-law to amend By-law No. 113-2017; Being a By-law to Establish Fees and Charges for the Township of North Huron.

• THAT By-law No. 18-2018; Being a By-law to amend By-law No. 113-2017; Being a By-lay to Establish Fees and Charges for the Township of North Huron; be introduced, read a first, second, third and final time, signed by the Reeve and Clerk and be engrossed in the By-law book.

10.4

By-law No. 19-2018

Being a By-law to Repeal By-law No. 01-2017; A by-law to Appoint Statutory Officers To the Corporation of the Township of North Huron

• By-law No. 19-2018; being a By-law to Repeal By-law No. 01-2017; A by-law to Appoint Statutory Officers To the Corporation of the Township of North Huron; be introduced, read a first, second, third and final time, signed by the Reeve and Clerk, and be engrossed in the By-law book.

10.5

By-law No. 20-2018

Being a By-law to Appoint a Municipal Weed Inspector for the Township of North Huron

• THAT By-law No. 20-2018; being a By-law to Appoint a Municipal Weed Inspector for the Township of North Huron; be introduced, read a first, second, third and final time, signed by the Reeve and Clerk and be engrossed in the By-law book.

10.6

By-law No. 21-2018

Being a By-law to Appoint a Treasurer for the Township of North Huron

• THAT By-law No. 22-2018; being a By-law to Appoint a Treasurer for the Township of North Huron; be introduced, read a first, second, third and final time, signed by the Reeve and Clerk and be engrossed in the By-law book.

10.7

By-law No. 22-2018

Being a By-law to Appoint a Deputy Treasurer for the Township of North Huron

• THAT By-law No. 22-2018; being a By-law to Appoint a Deputy Treasurer for the Township of North Huron; be introduced, read a first, second, third and final time, signed by the Reeve and Clerk and be engrossed in the By-law book.

10.8

By-law No. 23-2018

Being a By-law to Appoint a Lottery Licensing Officer(s) for the Township of North Huron

• THAT By-law No. 23-2018; being a By-law to Appoint Lottery Licence Officer(s) for the Township of North Huron; be introduced, read a first, second, third and final time, signed by the Reeve and Clerk and be engrossed in the By-law book.

10.9

By-law No. 24-2018

Being a By-law to authorize the Reeve and Clerk to sign, on behalf of Council, a Fire Dispatch Agreement between the Corporation of the Township of North Huron and Owen Sound Police Services Board (O.S.P.S.B.) 

• By-law No. 24-2018; being a By-law to authorize the Reeve and Clerk to sign, on behalf of Council, a Fire Dispatch Agreement between the Corporation of the Township of North Huron and Owen Sound Police Services Board (O.S.P.S.B.); be introduced, read a first, second, third and final time, signed by the Reeve and Clerk and be engrossed in the By-law book.  

10.10

By-law No. 25-2018

Being a By-law to authorize the Reeve and Clerk to sign, on behalf of Council, a Subscription Agreement between the Corporation of the Township of North Huron and eSCRIBE Software Ltd., for eSCRIBE software services

• By-law No. 25-2018; being a By-law to authorize the Reeve and Clerk to sign, on behalf of Council, a Subscription Agreement between the Corporation of the Township of North Huron and eSCRIBE Software Ltd., for eSCRIBE software services.; be introduced, read a first, second, third and final time, signed by the Reeve and Clerk and be engrossed in the By-law book.  

10.11

By-law No. 26-2018

Being a By-law to appoint a Municipal Auditor for the Township of North Huron

• THAT By-law No. 26-2018; being a By-law to Appoint a Municipal Auditor for the Township of North Huron; be introduced, read a first, second, third and final time, signed by the Reeve and Clerk and be engrossed in the By-law book.

10.12

By-law No. 27-2018

Being a By-law to Appoint a Deputy Fire Chief - Administration for the Fire Department of North Huron

• THAT By-law No. 27-2018; being a By-law to Appoint a Deputy Chief for the Fire Department of North Huron; be introduced, read a first, second, third and final time, signed by the Reeve and Clerk and be engrossed in the By-law book.

10.13

By-law No. 28-2018

Being a By-law to Appoint a Deputy Fire Chief - Operations for the Fire Department of North Huron

• THAT By-law No. 28-2018; being a By-law to Appoint a Deputy Chief for the Fire Department of North Huron; be introduced, read a first, second, third and final time, signed by the Reeve and Clerk and be engrossed in the By-law book.

11.

ANNOUNCEMENTS

12.

OTHER BUSINESS

13.

CLOSED SESSION AND REPORTING OUT

• THAT the Council of the Township of North Huron hereby proceeds at ... pm. to an In-Camera Session (Closed to the Public) to discuss the following:

  • Section 239 (2) (k) A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Huron Pioneer Thresher's Agreement);
  • Section 239 (2) (b) Personal matters about an identifiable individual, including municipal or local board employees and Section 239 (2) (d) Labour relations or employee negotiations (Fire Department Personnel)
• THAT the Council of the Township of North Huron hereby proceed to the Regular Council meeting at ... pm.

• THAT the Council of the Township of North Huron hereby confirm the direction given to staff, in Closed Session.

14.

CONFIRMATORY BY-LAW

14.1

By-law No. 29-2018, being a By-law of the Township of North Huron to confirm generally previous actions of the Council of the Township of North Huron.

• THAT By-law 29-2018; being a by-law to confirm generally previous actions of the Council of the Township of North Huron; be introduced, read a first, second, third and final time, signed by the Reeve and Clerk and be engrossed in the By-law book.

15.

ADJOURNMENT

• THAT the Council of the Township of North Huron agree that there being no further business before Council; the meeting be hereby adjourned at .... pm.