THE TOWNSHIP OF NORTH HURON

COUNCIL AGENDA

Meeting #:
Date:
Monday, October 03, 2016
Time:
7:00 P.m. - 8:00 P.m.
Location:
HELD IN THE TOWNSHIP COUNCIL CHAMBERS
Visited1.CALL TO ORDER
Visited2.CONFIRMATION OF THE AGENDA

THAT the Council of the Township of North Huron; accept the Agenda for the October 3, 2016 Council Meeting; as printed.

Visited3.DISCLOSURE OF PECUNIARY INTEREST
Visited4.CONSENT AGENDA

THAT the Council of the Township of North Huron hereby adopts Consent Items 4.1.1 to 4.1.2;

AND FURTHER THAT all other Consent Items be received for information.

Visited4.1Minutes
Visited4.1.1Minutes of the Regular Council Meeting held September 19, 2016
1.M091916.pdf
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Visited4.1.2Minutes of the Development Charges Public Meeting held September 19, 2016
1.M091916 - DC Public Meeting.pdf
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Visited4.1.3North Huron Police Services Board Meeting, June 21, 2016 Minutes
1.Police Services Board - Minutes 062116.pdf
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Visited4.2Reports
Visited4.2.1Clerk's Department - Report 10-03-16 (Department Update)
1.Clerk's Department - Report 10-03-16 (Department Update).pdf
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Visited4.2.2Recreation and Facilities - Report 10-03-16 (Department Update)
1.Recreation and Facilities - Report 10-03-16 (Department Update).pdf
2.20160926 - Building Sign model.pdf
3.20160926 - Building Sign model-day.pdf
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Visited4.2.3Public Works / Utilities - Report 10-03-16 (Shared Service Policy Updates)
1.Public Works Shared Service Policy Updates.pdf
2.SSC 16.09.08 Shared Services Committee - On-Call and Call-In Policy.pdf
3.SSC 16.09.08 Shared Services Committee - Updated Overtime Policy.pdf
4.Shared Service Policy - On-Call and Call-In.pdf
5.Shared Service Policy - Hours of Work, Banked Time and Overtime.pdf
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Visited4.2.4Public Works / Utilities - Report 10-03-16 (Department Update)
1.NH 16 10 03 Public Works Utilities Report Department Activity.pdf
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Visited4.2.5Bills and Accounts
1.General Account October 4 2016.pdf
2.Water Account September 30 2016.pdf
3.General Internet PAP September 30 2016.pdf
4.Water Internet PAP September 30 2016.pdf
5.Direct Deposit October 4 2016.pdf
6.Sewer Pre-Authorized September 30 2016.pdf
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Accounts Payable
September 30, 2016
General Account
$31,034.77
Water Account
$214,823.01
Sewer Account
$0.00
General Internet/Pre-authorized
$139,871.31
Water Internet/Pre-authorized
$2,970.34
General Direct Deposit
$21,179.61
Sewer Pre-authorized
$68.11
TOTAL
$409,947.15
Visited4.3Correspondence
1.Council Correspondence - 10-03-16.pdf
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Visited4.3.1Ministry of Infrastructure Clean Water and Wastewater Fund
1.Ministry of Infrastructure Clean Water and Wastewater Fund Sept 2016.pdf
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Visited5.PUBLIC MEETINGS/HEARINGS AND DELEGATIONS
Visited6.REPORTS
Visited6.1Clerks Department
Visited6.1.1Minor Adjustments to Site Plan for Wingham Health Clinic (131 John Street East, Plan 418 Lots 85, 86, 87 Part Lot 84, Part Lot 88 Plan 430, Lots 13, 14, 15 Part Lots 9, 11, 1, Wingham Ward, Township of North Huron)
1.Wingham Hosp Minor Adjustments Site Plan Report.pdf
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THAT As permitted by Section 9 of the Site Plan Control Agreement between The Corporation of the Township of North Huron and Wingham and District Hospital as passed by By-law 16-2016, the Council of North Huron approves the requested minor adjustments to add and remove trees and add a concrete pad with horse tie-up.

Visited6.1.2Records Management and Retention
1.Records Management and Retention.pdf
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THAT the Council of the Township of North Huron hereby receive the Manager of Employee and Business Services/Deputy Clerk’s report regarding Records Management and Retention for information purposes;

AND FURTHER THAT Council directs the Clerk to prepare a Records Management and Retention By-law to be included on the October 17, 2016 agenda.

Visited6.2Finance Department
Visited6.3Recreation and Facilities Department
Visited6.4Public Works / Utilities Department
Visited6.4.1Public Works Equipment Repairs Report
1.NH 16 10 03 Public Works Equipment Repairs Report.pdf
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THAT the Council of the Township of North Huron hereby receive the report Equipment Repairs for information;

AND FURTHER THAT the Council of the Township of North Huron hereby identify the funds necessary to support any necessary equipment repairs for the remainder of the 2016 budget year, being part of the Transfer to Reserve expense within the 2016 Roads Budget.

Visited6.4.2Public Works Waste Collection Contract
1.NH 16 10 03 Public Works Waste Collection Contract.pdf
2.NH 16 10 03 Public Works Waste Collection Contract ATTACHMENT.pdf
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THAT the Council of the Township of North Huron hereby receive the report Waste Collection Contract for information;

AND THAT the Council of the Township of North Huron hereby authorize the Mayor and Clerk to execute the Amending Agreement to Refuse Collection and Bluebox Collection for a 9 month extension of the existing contract.

Visited6.4.3Public Works Joint OCIF Application Endorsment
1.NH 16 10 03 Public Works Joint OCIF Application Endorsment.pdf
2.NH 16 10 03 Public Works Joint OCIF Application Endorsment(1).pdf
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THAT the Council of the Township of North Huron hereby receive the report Joint OCIF Application Endorsement for information;

AND THAT the Council of the Township of North Huron hereby endorse the joint application presented within this report, that being Phase 1-3 of the BM Ross Industrial Land Strategy and the Northwest Trunk Sewer.

Visited6.5Fire Department of North Huron
Visited6.6CAO
Visited7.CORRESPONDENCE
Visited7.1Request from Wingham Lions Club for Road Closure
1.Lions Club.pdf
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THAT the Council of the Township of North Huron hereby approve the request from the Wingham Lions Club to close Josephine Street in Wingham from Scott Street to Park Drive at 11:00 am for a 2 hour duration on Saturday November 26, 2016 for the Wingham Lions Santa Claus Parade;

AND FURTHER THAT the County of Huron and Emergency Services be notified.

Visited7.2OPP & Municipality Planning Meeting
1.OPP and Municipality Planning Meeting.pdf
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Visited8.COUNCIL REPORTS
Visited8.1REEVE ACTIVITY REPORT
Visited8.2COUNCIL MEMBER REPORTS (Verbal or written updates from members who sit on boards/committees)
Visited8.3REQUESTS BY MEMBERS
Visited9.NOTICE OF MOTION
Visited10.BY-LAWS
Visited10.1By-law No. 89-2016
1.Bylaw No. 89-2016 Drainage Superintendent.pdf
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Being a by-law to appoint a Drainage Superintendent pursuant to the Drainage Act, R.S.O. 1990 c.D.17 s.93.

THAT By-law 89-2016; being a by-law to appoint a Drainage Superintendent pursuant to the Drainage Act, R.S.O. 1990 c.D.17 s.93.; be introduced, read a first and second time.

THAT By-law 89-2016; being a by-law to appoint a Drainage Superintendent pursuant to the Drainage Act, R.S.O. 1990 c.D.17 s.93.; be read a third and final time, signed by the Reeve and Clerk and be engrossed in the By-law book.

Visited10.2By-law No. 90-2016
1.By-law No. 90-2016 Blyth Memorial Hall Contribution Agreement.pdf
2.By-law No. 90-2016 Blyth Memorial Hall Contribution Agreement documents.pdf
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Being a by-law to authorize the Reeve and Clerk to sign, on behalf of Council, a Contribution Agreement between the Township of North Huron and Her Majesty The Queen In right of Canada as represented by the Minister of Canadian Heritage, for the funding of a Project called "Renovation of Blyth Memorial Community Hall:  Home of the Blyth Festival" which qualified for support under the Program entitled "Canada Cultural Spaces Fund".

THAT By-law 90-2016; being a by-law to authorize the Reeve and Clerk to sign, on behalf of Council, a Contribution Agreement between the Township of North Huron and Her Majesty The Queen In Right of Canada as represented by the Minister of Canadian Heritage, for the funding of a Project called "Renovation of Blyth Memorial Community Hall:  Home of the Blyth Festival" which qualified for support under the Program entitled "Canada Cultural Spaces Fund"; be introduced, read a first and second time.

THAT By-law 90-2016; being a by-law to authorize the Reeve and Clerk to sign, on behalf of Council, a Contribution Agreement between the Township of North Huron and Her Majesty The Queen In Right of Canada as represented by the Minister of Canadian Heritage, for the funding of a Project called "Renovation of Blyth Memorial Community Hall:  Home of the Blyth Festival" which qualified for support under the Program entitled "Canada Cultural Spaces Fund"; be read a third and final time, signed by the Reeve and Clerk and be engrossed in the By-law book.

Visited10.3By-law No. 91-2016
1.By-law No. 91-2016 Wingham RC Jet Club.pdf
2.By-law No. 91-2016 Wingham RC Jet Club Agreement.pdf
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Being a by-law to authorize the Reeve and Clerk to sign, on behalf of Council, a Memorandum of Agreement between the Township of North Huron and Wingham RC Jet Club for the lease of land and associated infrastructure to conduct club activities at the Richard W. LeVan Airport - Wingham.

THAT By-law 91-2016; being a by-law to authorize the Reeve and Clerk to sign, on behalf of Council, a Memorandum of Agreement between the Township of North Huron and Wingham RC Jet Club for the lease of land and associated infrastructure to conduct club activities at the Richard W. LeVan Airport - Wingham; be introduced, read a first and second time.

THAT By-law 91-2016; being a by-law to authorize the Reeve and Clerk to sign, on behalf of Council, a Memorandum of Agreement between the Township of North Huron and Wingham RC Jet Club for the lease of land and associated infrastructure to conduct club activities at the Richard W. LeVan Airport - Wingham; be read a third and final time, signed by the Reeve and the Clerk and be engrossed in the By-law book.

Visited10.4By-law No. 92-2016
1.By-law No. 92-2016 North Huron Snowmobile Club.pdf
2.By-law No. 92-2016 North Huron Snowmobile Club Agreement.pdf
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Being a by-law to authorize the Reeve and Clerk to sign, on behalf of Council, an Agreement between the Township of North Huron and the North Huron Snowmobile Club for the lease of certain lands which form part of the Blyth Greenway Trail.

THAT By-law 92-2016; being a by-law to authorize the Reeve and Clerk to sign, on behalf of Council, an Agreement between the Township of North Huron and the North Huron Snowmobile Club for the lease of certain lands which form part of the Blyth Greenway Trail; be introduced, read a first and second time.

THAT By-law 92-2016; being a by-law to authorize the Reeve and Clerk to sign, on behalf of Council, an Agreement between the Township of North Huron and the North Huron Snowmobile Club for the lease of certain lands which form part of the Blyth Greenway Trail; be read a third and final time, signed by the Reeve and the Clerk and be engrossed in the By-law book.

Visited11.ANNOUNCEMENTS
Visited12.OTHER BUSINESS
Visited13.CLOSED SESSION AND REPORTING OUT

THAT the Council of the Township of North Huron hereby proceeds at ... pm. to an In Camera Session (Closed to the Public) to discuss the following:

  • A proposed or pending acquisition or disposal of land by the Corporation (Offer to Purchase - 13 John Street Wingham);
  • Personal matters about an identifiable individual, including municipal or local board employees (Shared Services Personnel Matters).

THAT the Council of the Township of North Huron hereby proceed to the Regular Council meeting at ... pm.

THAT the Council of the Township of North Huron hereby direct the Clerk to proceed with the recommendation as presented in the closed session report.

Visited13.1Offer to Purchase - 13 John Street Wingham
1.Council Correspondence - 10-03-16.pdf
Visited13.2Shared Services Personnel Matters
Visited14.CONFIRMATORY BY-LAW
Visited14.1By-law No. 93-2016, being a By-law of the Township of North Huron to confirm general previous actions of the Council of the Township of North Huron.
1.By-laws - Confirmatory By-law.pdf
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THAT By-law 93-2016; being a by-law to confirm general previous actions of the Council of the Township of North Huron; be introduced, read a first and second time.

THAT By-law 93-2016; being a by-law to confirm general previous actions of the Council of the Township of North Huron; be read a third and final time, signed by the Reeve and the Clerk and be engrossed in the By-law book.

Visited15.ADJOURNMENT

THAT the Council of the Township of North Huron agree that there being no further business before Council; the meeting be hereby adjourned at .... pm.

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